What Tasks Should You Outsource to a Virtual Assistant?
What Tasks should you Outsource to a Virtual Assistant?![]()
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Running a business is exciting—but let’s be honest, it’s also exhausting. Your time is valuable, and as your business grows, it becomes harder to do it all yourself. That’s where a Virtual Assistant (VA) comes in.
Virtual Assistants are remote professionals who help with a wide variety of tasks so you can focus on high-impact work like strategy, client relationships, and scaling your business. But the key question is: what should you outsource?
Let’s break it down:
🗂️ 1. Administrative Support
Repetitive daily tasks are necessary, but they don’t have to be your job.
Outsource:
- Email inbox management and filtering
- Calendar scheduling and appointment confirmations
- Data entry and database organization
- Online filing systems and cloud storage management
- Travel research and booking
These tasks eat up time fast. A VA can handle them efficiently so you can stay focused on running your business.
📣 2. Social Media Management
Social media is essential for visibility, but keeping up with it can feel like a full-time job.
Outsource:
- Content creation and image design
- Writing captions with the right voice and tone
- Scheduling posts using tools like Later or Planoly
- Hashtag research and trend monitoring
- Responding to comments and DMs
A VA helps you stay consistent online, without being glued to your phone.
📬 3. Customer Service & Inbox Management
You want to be responsive, but that doesn’t mean you have to answer every email.
Outsource:
- Customer inquiries and support responses
- FAQs and order status updates
- Follow-up emails and thank-you notes
- Monitoring contact forms and chats
This keeps your customer experience seamless without draining your time.
✨ 4. Content Creation
Content builds authority and trust, but it takes time and creativity.
Outsource:
- Blog writing and formatting
- Email newsletters and promotional emails
- Slide decks, lead magnets, and eBooks
- Repurposing long-form content into social snippets
A VA with content skills can help you keep your brand message strong across platforms.
🧾 5. Bookkeeping & Invoicing
Staying on top of your finances is crucial, but not every business owner enjoys it.
Outsource:
- Sending and tracking invoices
- Organizing receipts and categorizing expenses
- Reconciling accounts or generating monthly reports
Some VAs specialize in bookkeeping, using tools like QuickBooks, Wave, or FreshBooks.
🛍️ 6. Website & E-Commerce Support
Online presence = credibility. A VA can help maintain and improve yours.
Outsource:
- Uploading new blog posts or product listings
- Making website updates (Shopify, Wix, WordPress)
- Monitoring performance or broken links
- Managing order processing and refunds
Keeping your site updated doesn’t have to be your job.
🧠 7. Research & Strategy Support
You have the vision. Let your VA help with the legwork.
Outsource:
- Market research or competitor analysis
- Lead generation lists
- Tools and software comparisons
- Finding content ideas and trends
Having someone to help you stay ahead of the curve is a game changer.
🗃️ 8. Project & Task Management
When you’re managing multiple offers or teams, it helps to have backup.
Outsource:
- Creating and updating task boards (Asana, Trello, ClickUp)
- Following up with team members or vendors
- Sending reminders and scheduling meetings
- Keeping project timelines on track
Delegating project management tasks keeps you in the driver’s seat—without the burnout.
💡 Pro Tip: Start Small
If you’re new to delegating, don’t try to outsource everything at once. Pick 2–3 recurring tasks that you find draining or time-consuming. As trust builds, you can expand their role.
Let a VA Lighten Your Load
You don’t have to do it all. In fact, trying to do everything yourself can limit your growth. The beauty of hiring a Virtual Assistant is that you can delegate strategically, focus your energy where it matters most, and scale without burning out.
👋 Ready to hand off your to-do list and take your business to the next level?
Sidekick Sarah is here to help. Let’s chat about what you can outsource—so you can get back to being the visionary.